Clean the Clutter from Your Company
With the New Year comes new motivations. Be healthier, save more money, be more organized. But many times, organizing your business is often overlooked. Disorganization may be preventing your business from growing and being successful. Being unorganized results in measurable losses, like lost time and money, negatively affects your business reputation, adds stress to your life, and makes it difficult for you to work efficiently.
It’s time to organize your company. This task seems daunting, I know, but I find it easiest to break it down into three categories. What to keep, what to recycle, what to throw away.
What to Keep
This is the easy one. You keep what adds value to you, your business. This includes time-saving techniques, essential employees, hardware, and software. Take the time to make sure these items are in good working order. Verify your software is up to date. If you haven’t in a while, now is a good time for employee reviews. Talk to your employees, let them know they add value to your company. Ask them what they need from you to keep performing at their best. Find out what they like to do, what they don’t like to do. Work with them to find ways to make the not so enjoyable tasks more enjoyable. Look at your vendors, suppliers, software companies, and business partners. Are you using all the benefits they provide?
What to Recycle
Next is recycling. As you look around your office, I am sure there are many things you can recycle or donate. But this goes beyond that. Look at the processes your company does; are they out of date? ‘We have always done it this way’ should not be justification for tasks. Are you in compliance with OSHA and all other regulatory agencies? Are you using technology to streamline your processes, reduce your carbon footprint and minimize repetitive tasks? If you are still receiving or sending invoices and statements by snail mail, you need to take time to switch to electronic billing and processing. Going paperless can be overwhelming, but a recent study found 80% of filed papers never get looked at again. Electronically storing your invoices will save you time filing, researching items, and allow you access to your files from anywhere, at any time.
What to Throw Away
Throw away. This one is harder than it seems. But, with today’s technology, you can maximize your resources and start doing more with less. You will find that many tasks will remove themselves with the introduction of automation.
Now that you aren’t overwhelmed with unnecessary information, what are you doing with the information you do have? Keep your information as accurate and clean as possible. Correct capitalization and punctuation are essential. Are you providing personalized messaging to your customers? Are you reaching out regularly to potential customers?
Once you have taken the time to declutter your processes, your business, from generating leads to providing after-sales services, will run smoother.
Lynn Wise is the Founder and CEO of Contractor in Charge.
Service Roundtable is dedicated to growing your bottom line and helping your business maximize its full potential. These groups of contractors work together to assist you with marketing, sales, business, and so much more. Twice a month, seminars around the United States and Canada are held to network and further assist your business. Visit Service Roundtable.com to see if there are Success Days in your area!
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